Events – specific
- Conceptualise events and functions with the team
- Prepare a scoping document
- Organise catering, staff, music, transport, valets
- Assist with invitations – design / produce / distribute
- OCH&S and security co-ordination – risk / riders / waivers / medical
- Host familiarisation visits
- Prepare and distribute invitations
- Organise appropriate gifts, mementos, promo clothing, souvenirs, bags
- Supply and / or clean data base
- Manage / follow up RSVPs
- Prepare run-sheet
- Recommend and / or negotiate industry / celebrity speakers
- Recommend and / or negotiate industry / celebrity guests
- Liaise / prep speakers (speech writing if applicable)
- Oversee event (pre / during / post)
- Follow-ups as required – suppliers / guests / thank you letters / calls
- Multimedia - webcam, live feeds, CD / DVD montage
- Develop an online social media strategy
- Supply / negotiate quotes
Media – events
- Conceptualise an event that will attract media attention (you can't tack media on as an afterthought, they must be the axis)
- Develop media strategy
- Draw up media list
- Send invitations / RSVPs
- Prepare and distribute media kits
- Negotiate with media prior / post event
Publicity – strategy
- Prepare communications strategy
- Research newsworthy angles
- Seek pre / post event publicity opportunities
- Research / write media releases
- Prepare media kits
- Arrange CD / visual media kits and / or television / online feeds
- Media reception / table – liaise with media on the day, hand out media kits
- Media training for spokespeople
- Advise on optimal spokespeople within organisation / stakeholders
Liaison – internal / external / stakeholders / one-point-of-contact for:
- Staff – meetings / presentation or buy in
- External – stakeholders, partners, community
- VIPs and VVIPs
- Post production program and liaison
